Who will look after us?
Our events coordinator will be your main point of contact as you plan your wedding at Royal Holloway. You can get in touch with her via our contact page. A minimum of two planning meetings (one, four – five months and one two weeks prior to your wedding respectively) are required.
Will there be on-the-day coordination?
The setup and catering of your wedding will be looked after by our events team. Our banqueting manager will be on hand on the day to ensure the day runs smoothly and to make any announcements.
Can we legally marry at Royal Holloway?
It is possible to have a legally binding civil ceremony in one of our two licensed spaces: Founder’s Dining Hall or The Picture Gallery. Current staff, students and alumni may also be eligible to marry in the Royal Holloway chapel.
Will there be a menu tasting?
One complimentary tasting for two adults is included in your wedding booking. This includes 2 starters, 2 main courses, 2 desserts and wine. Family members or members of the wedding party may attend at an additional cost. We ask that you select your catering options three months prior to your wedding day.
Are there facilities for children?
A limited number of high chairs are available on request. We also offer a children’s menu for guests up to the age of 12.
Can we store equipment overnight?
Unfortunately there is no secure storage area and so we ask that your suppliers remove their equipment from the venue the same evening. Chair covers may be removed by Royal Holloway staff and stored at an additional cost.
Is there a corkage fee?
You may source wine externally but a corkage fee of £15 per bottle of still wine and £20 per bottle of sparkling wine is applicable. A corkage charge also applies to any alcoholic wedding favours and the price is dependent on the type of alcohol being served. Alternatively, you can choose from our extensive wine list.
What is included in the room hire?
Our wedding bookings include the complimentary services of our events coordinator and various additional extras. For a full list please see What’s Included list.
Can we bring our own suppliers?
Catering is provided by our in-house team, so it is not possible to bring in external caterers. Our catering team is happy to be flexible in accommodating special dietary requirements and off-the-menu requests and you may book a tasting. Aside from this, you are most welcome to bring your own suppliers or contact us and we will be happy to share our list of preferred suppliers.
Are there any restrictions?
We cannot accommodate fireworks, Chinese lanterns or open flames. Ball games are not permitted in the quads. Confetti must be biodegradable and may be used outside the North Tower entrance and not in the quads. Currently wedding ceremonies in the chapel are only open to staff, students or alumni.
Will there be parking?
Yes, please provide notice of the number of parking spaces you will require. While we will endeavour to accommodate specific parking spaces, as a working university it may not always be possible to book the exact parking spaces requested.
How long will we have the room?
Your suppliers will have access to the room from up to two hours before your ceremony start time. The room will be set up in this time by our events team. Please ensure that you provide our events team with any decorations and place settings that you would like included.
How will the room be set up?
You may have either a round or long top table. All other tables will be round. If your wedding breakfast is in the Picture Gallery you may have a maximum of 12 round tables seating 10 people. If you are having your wedding breakfast in Founder’s Dining Hall, then you may have up to 18 tables seating a maximum of 10 per table.
How long will the wedding breakfast last?
Approximately two and a half hours based on a three-course meal, including speeches.
What time will the bar open and close?
The bar will be opened after your wedding breakfast, unless you have made special arrangements with our weddings coordinator. Last orders are 11.30pm and the bar closes at 11.45pm unless a late license is arranged to extend this for one hour for an additional fee of £250 + VAT.
Who are our preferred suppliers?
These suppliers have worked at Royal Holloway before. They know the building well, produce stunning work and have only ever had excellent feedback from clients.
Alexander Taylor Cakes Ltd Tel: 01483 566661 www.alexandertaylorcakes.co.uk
Tangerine and Green – 01784 430809 www.tangerineandgreenflorist.co.uk
Wrap and Tie Floral – 01932 765392 / 07770 46507 www.wrapandtiefloral.co.uk/
Copland-Cale Photography – 020 8391 5610 www.copland-cale.com
Kit Myers Photography – www.kitmyersphotography.co.uk
W4 Wedding Films-07913 898964 www.w4weddingfilms.com
Allegro Arts (Musicians) – 01784 409654 www.allegroarts.co.uk
Partylights – 020 8892 3444 www.partylights.co.uk
Host with Style – 0208 241 0032 – www.hostwithstyle.co.uk
Annakit Art (Stationery) – 07904057308 www.facebook.com/annakitart
Ascot Carriages – 07811 543019 www.ascotcarriages.co.uk
Linara Classic Wedding Cars – www.linaraclassicweddingcars.com
Maid in Heaven – 01784 886000 www.maidinheaven.co.uk
For wedding planning advice, inspiration and checklists, please visit www.ouruniquewedding.com